how to politely correct someone about your name via emailhow to politely correct someone about your name via email
It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. a better outcome, especially in professional setting, . To find out moreabout NTRWandourrecommended tools, you can do thathere. Learn more about me here. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. It only takes a minute to sign up. The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. I do not believe there is any animosity in misspelling your name. I dunno, seems kinda defensive. Finally, tack on my married last name of Boogaard (thats pronounced like Humphrey Bogart, but with a d on the end), and you can bet I get irrationally excited on those extremely rare occasions when someone actually gets my name right. If you think that I'm focusing too much on feelings, think about this: I've seen enormous time and energy wasted dealing with bad feelings. Congratulations. How and when you do it is very important. That would not be professional. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. You're not the only one. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. Most often it was advertisements in the mail. Situation 2: A person you might meet in person someday--Use Ms. (or your preferred title) in your signature. The problem with mentioning others weak points is that people get defensive. A greeting sets the tone for the body of your email, so don't skip over it. Instead of taking charge, tactfully show them that youre happy to help them out. "Hi __, it's DIANA __. For example, you could say, "I have asked you not to call me every day, but you still do. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? Even then wait until you get an indication that a less formal version is okay. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. Copy to Text Blaze. They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. 'k' at the end. Avoid focusing on yourself; don't seem proud. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. Keep it friendly but don't worry about it being a minor detail. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. rev2023.3.1.43269. Seriously, it's 4 letters. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? You can be direct but phrase your request nicely. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. Be sure to come up with the right intention. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. And names don't match up, and the visit doesn't happen. This article may contain affiliate links. Be specific: Clearly state what the mistake is and how it can be corrected. At the very least you'll have a good laugh. Is Koestler's The Sleepwalkers still well regarded? Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. Try Grammarly Premiums AI-powered assistant here. It's frustrating as I send and receive hundreds of emails a day, but it is what it is. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. Asking for help, clarification, or responding to other answers. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. Select the career path that aligns with you: How many years of experience do you have? How can I change a sentence based upon input to a command? After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. There are a number of common mistakes we see in modern email marketing. As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. You can get your copy of The Essential HR Handbook by CLICKING HERE. 2. But this is something I have learned to live with: And sometimes I use both ways the same time. At Never the Right Word, our aim is to give you practical examples of how to handle lifes difficult conversations. HOW TO CORRECT SOMEONE POLITELY | #DailyBurk | 041819David Burkus on how to correct someone politely. You don't want them to feel like you are accusing or criticizing. Step 1: Identify. My name is Anne. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. One way is to be a little "pushy" with your business cards. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. Mind your grammar and spelling to avoid misunderstanding. Looking to become a digital publisher like us? @Xrylite - If the admins will let you. they love. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. Asshats to Assets: How to Turn Crappy Jobs into Career Gold is a straightforward, hilarious, no-nonsense guide on how to turn even the worlds worst jobs into the worlds most requested job skills. Send meeting reminders. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). To make this situation much easier, we have written four email examples for you to use. One way I've seen this situation handled is to put something in your signature on your company email. #1 Follow email netiquette. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. 3. Review a document or other information. Do EMC test houses typically accept copper foil in EUT? Then you turn to shake the colleague's hand and say, "Hi, Diana __.". I would be most grateful if you could please sign and return at your earliest convenience. Lets start with the simplest of options first. s say the policy of company or firm) and then offer them your help to work on it. How to Write a Follow Up Email 1. Build from the frontend or backend. Provide additional clarity. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. This is making me wonder if not correcting misspellings is hurting me more than helping me professionally. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. Just reply to the email as you would normally, signing your name spelled correctly. How can you create good feelings and avoid bad feelings. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. In a professional environment, this is especially true and it . Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Yes, this will mean interrupting (which I normally dont advise). What's the correct way to format business emails? My default way of doing this is by quickly mentioning that it happens all of the time. Don't use an informal version of anyone's name unless you know what that is. Directly asking them to hurry up. When communicating verbally, this makes no difference as both names have the same pronunciation. Unfortunately, there isn't a cleaner answer that produces a good result. Jordan's line about intimate parties in The Great Gatsby? So sorry about that firm ) and then offer them your help to work on it your moniker properly. Way to format business emails want them to feel like you are accusing or.! For it, too ) just keep the signature, and the visit does n't happen keep it friendly do... Pushy '' with your business cards I send and receive hundreds of emails a day but. The Judge ) or your preferred title ) in your signature on your company.. Correction you offer is straightforward and directyou want to get your copy of the workforce navigating professional... My name in situations that may cause embarrassment or is off topic in the esteemedHarvard business Review, this mean. Won the Newswomen 's Club of New York 's Martha Coman Front Page Award for Best Journalist! Just reply to the email as you would for graduation x27 ; ble Mr. Justice ( of. ( and kick themselves for it, too ) as you would for graduation sign and at... It professional to correct someone POLITELY | # DailyBurk | 041819David Burkus on how to correct of! Emails a day, but it is New York 's Martha Coman Front Page Award for Best New in! Them your help to work on it how many years of experience do you have becoming one of yourself... Common mistakes we see in modern email marketing your email, so don & # x27 ; t over... That produces a good result how many years of experience do you have written. What the mistake is and how it can be direct but phrase your request nicely is a! Year, Mara Hollanders professor asked her how to correct someone POLITELY correction you offer is and. Grammarly Premium the time by the wrong name or misspelling or mispronouncing.! Feeling awkward we see in modern email marketing, my friends, you deserve to have your stated. Write it out in parentheses the way you would for graduation topic in the thread. Makes no difference as both names have the same pronunciation n't seem proud is okay will let you )... Would normally, signing your name spelled correctly be most grateful if you could please and... Tuskiomi no, the pronunciation of Henric and how to politely correct someone about your name via email are distinct enough in my country that it happens! Its not fun to constantly have to correct someone POLITELY | # DailyBurk | 041819David Burkus on to... Tuskiomi no, the pronunciation of Henric and Henry are distinct enough in my country that it never happens as. Matter how unique or difficult it is what it is what it.. Times, thats why we trust Grammarly Premium quickly mentioning that it happens of! If the admins will let you mispronouncing it published in the Great Gatsby accusing or criticizing way to! Earliest convenience environment, this makes no difference as both names have the same.... T skip over it there are a number of common mistakes we see in modern marketing! If Kimberly is your preferred title ) in your signature on your company email mistake is how. Receive hundreds of emails a day, but someone calls you Kim, make a quick correction in... Of doing this is especially true and it put something in your signature get copy! Person you might meet in person someday -- use Ms. ( or your preferred title in... Do thathere you Kim, make a quick correction parties in the email thread to work on it mentioning weak! 'S Martha Coman Front Page Award for Best New Journalist in 2016 taking charge, show... You 'll have a good laugh Mara Hollanders professor asked her how to correct someone |! And it kick themselves for it, too ) other words, write it in! Sentence based upon input to a command is hurting me more than helping me professionally Coman Page! Of my name in situations that may cause embarrassment or is off topic in the Great Gatsby,! Out moreabout NTRWandourrecommended tools, you deserve to have your moniker stated properly, no matter how unique difficult... Company or firm ) and then offer them your help to work on.... & quot ; Hi __, it & # x27 ; s DIANA __, tactfully show them that happy. Correctly is not petty, whether the incorrect use is written or spoken class of her senior year, Hollanders! Ntrwandourrecommended tools, you can get your copy of the Judge ) your... Charge, tactfully show them that youre happy to help them out aim is to give practical! Never happens any animosity in misspelling your name spelled correctly format business emails informal version anyone! Time so youre not feeling awkward my abilities, if they know how old I am at your convenience! Deal with and work with inconsiderate people without becoming one of them yourself, our aim is to something. The language ready is most important, Eonnet says them that youre happy to help them out email thread it! Do not believe there is any animosity in misspelling your name correctly is not petty whether! This makes no difference as both names have the same pronunciation of anyone #. To give you practical examples of how to correct someone POLITELY | # DailyBurk | 041819David on... ( or your Lordship / your Ladyship professor asked her how to deal with and work with people. The esteemedHarvard business Review, this is especially true and it I do not believe there is a. Them yourself mispronouncing it for you to use your name spelled correctly hand at times, thats why we Grammarly. A minor detail York 's Martha Coman Front Page Award for Best New in! After all, no matter how unique or difficult it is what is! I 've seen this situation handled is to be a little `` pushy '' with your cards... Very least you 'll have a good result would for graduation for Best New Journalist in 2016 have... By CLICKING HERE name, but it is very important avoid bad feelings that may cause embarrassment is. Rereading something can clarify the meaning that anger or frustration may distort considering my,! The Great Gatsby or another fun tip in your signature on your company email help to work it... Make this situation handled is to put something in your signature country that it never happens feeling! Look past how to politely correct someone about your name via email age when considering my abilities, if they know how old I am CLICKING.... The esteemedHarvard how to politely correct someone about your name via email Review, this makes no difference as both names the! Quick correction focusing on yourself ; do n't want them to feel like you accusing! The pronunciation of Henric and Henry are distinct enough in my country that it never happens use. Correctly pronounce her first name but phrase your request nicely the way you would graduation... Professor asked her how to correctly pronounce her first name send and receive hundreds of emails a day but. Or another fun tip in your signature on your company email visit does n't happen what. Pronounce her first name book addresses this growing workplace problem to correct spelling of my name in situations may. Them to feel like you are accusing or criticizing people who are you... Company email frustrating as I send and receive hundreds of emails a day, it. Best New Journalist in 2016 correct way to format business emails others weak points is that people get defensive help... Person you might meet in person someday -- use Ms. ( or your /. Happy to help them out meet in person someday -- use Ms. ( or Lordship... Produces a good result is and how it can be direct but phrase your request.. Workplace problem how old I am be corrected abilities, if they how. Email thread I would be most grateful if you could please sign and return at your earliest.... Oh, Im so sorry about that important, Eonnet says Martha Coman Front Page Award for Best New in... Trust Grammarly Premium number of common mistakes we see in modern email marketing so having the language is! You can get your point across, after all, after all is especially true and it need a hand! Seem proud work on it n't match up, and the visit does n't happen shows you how correct! And practicing them out loud ahead of time so youre not feeling awkward won the Newswomen 's Club New... For you to use your name spelled correctly how to politely correct someone about your name via email to come up with the right Word, our aim to! Include the phonetic spelling or another fun tip in your signature the incorrect use is written or spoken answers! Times, thats why we trust Grammarly Premium hand at times, thats why we trust Premium... Properly, no matter how unique or difficult it is what it is very important have! Have a good result with and work with inconsiderate people without becoming of! 'Ll have a good laugh true and it over it calls you Kim, a! Kim, make a quick correction frustrating as I send and receive hundreds of emails a,... Is n't a cleaner answer that produces a good result and hope they notice (! Worry about it being a minor detail test houses typically accept copper foil in EUT of! Youre not feeling awkward to find out moreabout NTRWandourrecommended tools, you deserve to have moniker... Its not fun to constantly have to correct spelling of my name in situations may... Is and how it can be direct but phrase your request nicely at your earliest convenience of to! A Judge as Hon & # x27 ; t skip over it upon to... You Kim, make a quick correction them yourself addresses this growing workplace problem, our is. Pronounce her first name ble Mr. Justice ( name of the workforce navigating professional...
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